Supplier accounts are used when creating a bill or purchase order in the Purchasing Module. This section is for creating and maintaining your suppliers details, including addresses, contacts and contract pricing.

Within the Supplier Setup section you can assign a supplier multiple addresses and contacts. If products have been setup, you can assign special Contract Pricing for a supplier. Also, you can preset special comments for easy loading in purchase orders for a supplier.

Once a supplier's account has been used in a transaction it cannot be deleted.

Supplier

• Account Code - an alphanumeric account code for the supplier, eg. '123456'. It's often used to link to an account in an external accounting package.
• Supplier Name - the name of the company, eg. 'Australian Bottle Company'. This can be up to sixty characters.
• Name changeable - if 'Yes', the supplier's name can be altered when used in a transaction. This is useful for accounts including those setup for cash sales, allowing a generic name such as 'Cash Sales' to be changed to the supplier's actual name.
• Status - the current status of the account
  • Active Account - this account operates normally.
  • On hold - new transactions can't be saved for this supplier.
  • On Stop Credit - new transactions can't be created for this supplier.
  • Inactive Account - this supplier is not visible in the transactions section.
• Contact - the employee who usually contacts the supplier.
• Branch - choose the branch from the list of branches in the drop-down list that this supplier's account is related to. The branches in the drop-down list are added in the Branches section.
• A.B.N. - australian Business Number.
• Account Ref. - the reference code or number the supplier uses when referring to your company.
• Website - the supplier's website address.
• Is Courier - if set to 'Yes', the supplier will be available in the Deliveries section.
• Supplier Type - select the Supplier Type from the drop-down list. This is used for reporting purposes.

Primary Addresses

• Delivery - the delivery address to use when the account is used in transactions. This can be overridden within the transaction.
• Postal - the postal address to use when the account is used in transactions. This can be overridden within the transaction.
• Add Address? - select Yes if you'd like to add an address for this supplier now.

Contact Details

• Phone - the main telephone number for this supplier.
• Fax - the main fax number for this supplier.
• Sales Contact - the primary sales contact.
• Accounts Contact - the primary accounts contact.
• Add Contact? - select Yes if you'd like to add a contact for this supplier now.

Order Defaults

• Discount (%) - the default discount for transactions. This can be overridden for each transaction.
• Default Tax Rate - the default tax rate for this supplier's transactions. This can be overridden for each transaction. These are added in the Tax Rate section.
• Currency - the default currency for this supplier's transactions. This can be overridden for each transaction.

Account

• Terms - the payment terms for the supplier. Choose the payment term for this supplier from the drop-down list. The payment terms in the drop-down list are added in the Payment Terms section.
• Method - the usual method of payment to the supplier. It can be overridden when payments are entered.
• Bank Account - the account that payments are debited from.
• Credit Limit - your credit limit with the supplier
• Created - the date this account was created in Blaq.